Terms and Conditions
Hall Rental
The cost of hiring the hall for birthday parties/anniversaries/parties is £200. Other rates may apply for weekday nights or afternoons. Full payment is required at the time of booking. Payment by bacs to The Dockyard Club.
Bank details will be provided once a booking is made. Your payment will require your booking date and full name as a reference.
You are required to provide up to date contact information including an alternative telephone number and email address, if possible. This will allow us to contact you to confirm arrangements including numbers expected and access on the day.
If we are unable to contact you to make final arrangements we reserve the right to cancel your booking. Please ensure you update us if your contact details change.
A guest list with surnames, (in alphabetical order if possible) is required on the day of the event for fire security reasons.
We regret that we cannot accommodate 16th, 18th, 21st birthday parties and wedding receptions.
NOTE: Hall capacity is 120 people.
Cancellation of Booking
A 75% refund of your booking fee will be issued if your event is cancelled within 1 month of the date booked. Cancellations within 1 month of the booked date will result in no refund being issued.
Catering
We are unable to accommodate hot food on the premises and don’t have preparation or kitchen facilities available. Only drinks provided by the club are permitted to be consumed on the premises.
There are tables available for you to use. You will need to provide your own tablecloths, disposable plates and serviettes. We can provide bin liners for you to use. The hall should be left in a clean and tidy condition after use.
As there are now specific guidelines regarding the presence of food allergens you are responsible for informing your guests of any allergens that may be present in any buffet which you provide. All unused or waste food should be removed from the premises at the end of the function.
DJ’s/Band
Please ensure your DJ/band clears any equipment from the club at the end of the evening. Advise them that the bar supervisor will confirm the time for last orders and music cessation. Smoke generating machines are not permitted.
Any DJ, singer, band or entertainer booked to perform at The Dockyard Club must have public liability insurance and evidence of this must be provided to the Club Manager or designee upon arrival at the establishment.
Smoking
A smoking area is provided on the club premises. Any drinks in either bottles or glasses are not permitted to be taken outside/off the premises at any time.
Children
Children are permitted to attend private functions but numbers must be limited for health and safety reasons as it is a licensed adult environment. Minors must be supervised at all times.
Decorations
To prevent any damage to the venue limited decorations are permitted; balloons, flowers and banners are acceptable. Helium balloon canisters must be removed from the premises by yourselves as we are unable to dispose of them. We don’t allow anything to be placed on walls, but you may affix banners to the bar and poster frames with pins only. No sellotape or blu-tack, please.
Party poppers, silly string, confetti, confetti balloons and table glitter shapes are not permitted. Tea lights or candles may not be used. LED candles are acceptable.
Photo booths are acceptable.
We are unable to accommodate slush puppy, popcorn or candy floss machines, chocolate fountains or pinatas.
Alcohol and Drugs
We operate a zero-tolerance policy with relation to either taking or dealing of drugs. Anyone who appears to be under the influence of either drugs or excessive alcohol consumption will be denied access to the venue or ejected from the premises.
Door staff will carry out bag searches and checks as they deem necessary. No search, no entry may apply.
Anyone found consuming alcohol which has not been purchased on the premises will be asked to leave. Drinks or bottles are not permitted to be removed from the premises.
For health and safety reasons please refrain from removing footwear whilst on the dance floor. No drinks in either glasses or bottles are permitted on the dance floor.
Underage Drinking
Bar staff and the door supervisor will ask for photographic proof of ID from anyone who appears to be underage. Please ensure you let your guests know that they will be required to provide acceptable ID in the form of either a passport, driving licence or student card to prove that they are aged over 18 years.
Any persons not able to prove their age will not be permitted to purchase or consume alcohol on the premises.
Anyone under the age of 18 years of age who attempts to purchase or consume alcohol on the premises will be asked to leave. Any adult that purchases alcohol on behalf of someone under the age of 18 will also be asked to leave the premises.
We will not be liable for any incidents or accidents that occur on the premises affecting you or your guests which are caused by you or your guests whether by accident or deliberate acts. When you hire the venue you are hiring the building, staff and security staff.
You are responsible for any liability claims that may arise from your event.
Please be advised that we don’t have cloakroom facilities available. The club will not be liable for loss or theft of any items at the venue
If any alcoholic gifts are received the door staff will store these safely for you to collect at the end of the evening as they are not to be opened on the premises.